Your practical dashboard
Use AI safely at work.
Approve tools, protect data and review outputs – with editable rules, a self-assessment and examples for your team.
Rules & approval worksheet
Three editable pages for clear rules and documented approvals. Adapt them with the responsible people.
- AI use rules for employees
- Approval worksheet for new use cases
- Practical checks, examples and a sample prompt
How to use the templates
Add owners, approved applications and reporting routes. Review new use cases with IT, privacy and business teams. A completed worksheet does not grant approval. The PDF is a print template without digital form fields.
AI usage check
Are the foundations clear in your organisation? Review your own assessment in about five minutes.
- Approved tools and permitted data
- Human review and responsibilities
- New use-case approvals and handling problems
The check reflects your self-reported answers. It does not assess an AI system or verify compliance with legal requirements.
Three everyday cases
What would you do? Open a case, discuss your decision and compare the next step.
Customer records in a chatbot
Can a list of contact details and unpaid invoices go into a free chatbot?
Useful next step: First check approval for the service, purpose and data. Use fictional data to explore an approach. Removing names does not automatically anonymise the list.
Convincing source references
AI names three studies for a presentation. Can you use its claims?
Useful next step: Open the original sources and check their existence, content and currency. Verify figures and conclusions. Do not present unsupported claims as facts.
Access to the entire mailbox
An assistant wants all emails and automatic sending to draft one reply. Agree?
Useful next step: Check necessity and approval. Selected approved information may be enough. Have additional access and automatic sending reviewed and approved first.
Fictional practice cases · no input or real organisational data required.
AI awareness training
Develop safe decisions in an interactive mission with a knowledge check and participation record.
Templates, the check and practice cases are available independently of any training purchase.
Sources & usage notes
Paragamix GmbH · 12.09.2026 · Version 1.0
The templates support internal rules and approvals. Adapt and review them for your applications, data and responsibilities before use. They are not a complete AI governance framework or confirmation of AI Act compliance.